In the case of incorrect completion due to the fault of the educational institution issuing the original study document, or in the case of presenting the original study document damaged to such an extent that it can no longer produce the effects for which it was issued, based on a written request from the applicant, the educational institution that issued the respective document issues a duplicate, prepared on the basis of the documents found in the archive of the educational institution from which the applicant's academic situation results.

In case of loss, destruction, or theft of the original study document, the request for issuing a duplicate must be accompanied by the following documents, which will be archived for 100 years at the school inspectorate, and the copies certified as "true to the original" at the educational institution:

a) the notarial/consular declaration, given by the holder of the document, containing all necessary identification details, the circumstances under which the original document was lost, as well as any other clarifications that confirm the disappearance of the respective study document. The following statement must be included: "the original study document was not left as collateral/guarantee at any public or private institution, domestic or abroad, and was not knowingly transferred to another natural or legal person";

b) proof of publication of the loss, destruction or theft of the study document in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval of the school inspectorate board of administration for issuing the duplicate, following the documents submitted by the educational institution.

For more details please consult:

ORDER No. 3844/2016 of 24 May 2016 for the approval of the Regulation regarding the regime of study documents and school documents managed by pre-university educational institutions