In the case of incorrect completion due to the fault of the educational institution issuing the original diploma or in the case of presenting the original diploma in a damaged state so that it can no longer produce the effects for which it was issued, based on a written request from the applicant, the educational institution that issued the respective diploma issues a duplicate, prepared based on the documents in the archive of the educational institution showing the applicant's academic status.

In the case of loss, destruction, or theft of the original diploma, the request for the issuance of the duplicate must be accompanied by the following documents, which are archived with a retention period of 100 years at the school inspectorate, while the certified copies "true to the original" are kept at the educational institution:

a) Notarial/consular declaration given by the holder of the diploma, containing all necessary elements for identification, the circumstances in which the original diploma was lost, as well as other details confirming the disappearance of the respective diploma. The following mention is mandatory: "the original diploma was not left as collateral/guarantee at a state or private institution, either domestic or abroad, and was not deliberately transferred to another individual or legal entity";

b) Proof of publication of the loss, destruction, or theft of the diploma in the Official Gazette of Romania, Part III;

c) Certified copy at the notary of the birth/marriage certificate;

d) Two color photographs, size 3 x 4 cm;

e) Written approval from the board of directors of the school inspectorate for the issuance of the duplicate, following the documents submitted by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016 for approving the Regulation regarding the regime of diplomas and school documents managed by pre-university educational institutions.